The revision and reprinting of the AVA Policy Manual have not been completed and, therefore, it is not included with this issue of CHECKPOINT. Our plan is to send it with the March issue. There are, however, some very important items included in this issue -
- The application for Star Club Recognition for the year 2000. This application for recognition must be completed and returned to the AVA Headquarters, and it must be postmarked no later than May 21, 2001. The 2000 Star Club Awards will be presented at the 12th Biennial Convention in Bellevue, Washington. For clubs not represented at the convention, the awards will be given to the appropriate Regional Director for presentation at a later time.
- The list of volkssporters who have died since the 1999 Convention. This is the list we use to recognize and remember deceased volkssporters as part of our biennial convention. We compile this list from club newsletters, E-mails, telephone calls, etc. It is very important that we have as complete a list as possible, so would you please review the attached list and provide me with any additions or corrections. Please try to get this information to me no later than May 15. If a death occurs after May 15, please send the information to me as quickly as possible.
- The financial summary for the first six months of the fiscal year. This report will give you a quick look at how we are doing through the end of December 2000.
We are receiving a significant number of delegate/proxy forms from the clubs. These will not be verified and returned to the clubs until after the May 14 review to determine which clubs are eligible to vote. Once that review has been done, the forms will be processed and any club who is not eligible to vote will be notified. Remember, May 14 is a one-day look for voting eligibility. Actions taken after that date to satisfy financial or reporting delinquencies will not restore voting eligibility.
Finally, remember that the cost of convention registration goes up after April 10, 2001. Get your registrations in early and have more money to enjoy the beautiful Northwest.
Along the Trail
From the Desk of Director of Operations, Jackie Wilson: Measuring Wheels: I received many replies to my request for places to purchase measuring wheels. Thank you to all who responded. Below is the list for those who might need it:
www.instrumentsales1.com/cgi-local/SoftCart.exe/online-store/scstore/measure-10.htm?L+scstore+yylm5268+974667337
www.rolatape.com
www.mytoolstore.com/index.html Follow the links to METER-MAN.
Forestry Suppliers, Inc.
PO Box 8397
Jackson, MS 39284-8397
1-800-647-5368
www.forestry-suppliers.com
Ben Meadows Company
190 Etowah Industrial Court
Canton, GA 30114
1-800-241-6401
www.benmeadows.com
WHAT DID THAT POLICY SAY??? Did you know that you must publish an event brochure even if your event is listed in a state publication? That's right. AVA Policy 4.01, II, E, 1 says "A club must prepare an event brochure and distributed it free of charge. A club will produce an adequate number of brochures to distribute outside the volkssporting community to properly advertise the event in the local area. The publication of event information in State Organization publications and other volkssporting publications either official or unofficial, does not satisfy this requirement."
YRE/Seasonal Changes: Changes to Year Round/Seasonal events are handled the same way as changes to regular events. You make the changes on a copy of the Sanction Request, mark changes across the top and highlight the changes. Until we have a standard format for submission via E-mail, we will not accept them this way. Faxes are okay as long as they are on the form not just a handwritten note and the changes are marked in someway.
PLEASE, you must use a copy of the original form. While you might not realize the need for duplicated info, sometimes we need it to find the correct event. When we get forms in that have "same as original" written on every line except where the changes are, it is difficult to make sure that we are updating the correct event. We have tried to accommodate clubs by taking info however we got it but it has become a logistical nightmare. While you are very familiar with these events, we are not and we cannot make changes when the info says things like "our event at the lake has changed the start days to:" Thank you for your understanding and assistance.
2001 IVV Calendars are now in stock at headquarters. They are $8.00 plus shipping. Please allow 30 days for an order to be filled. Thank you for your cooperation.
Director of Finance Candace Purcell now has her own E-mail address:
AVAACTNG@aol.com
Speaking of AVA Headquarters staff E-mail, here are the rest of them-- AVAED@aol.com for Executive Director, David Stewart;
AVAHQ@aol.com for Jackie Wilson, Director of Operations;
AVAPR@aol.com for Rob Gale, Director of Public Affairs. Please contact Rob with questions concerning TAW.
AVABDEEMER@aol.comfor our newest staff member, Brandi Deemer, Special Projects Coordinator. Brandi handles all New Balance sponsorship matters. Thanks for your help.
America Discovery Trail has a completely rebuilt web page at www.discoverytrail.org ADT Executive Director Reese Lukei invites AVA clubs with web sites to make a link to their sight. It sounds like a good deal!
Last Updated: 1/17/02
© Copyright 1996 Wendy Bumgardner Clubs may reprint for club use.